Guide to depositing into the Murdoch Research Repository
What is the Murdoch Research Repository?
The Murdoch Research Repository is an open access digital collection of research created by Murdoch University staff and students. It aims to collect, preserve and make publicly available the scholarly output of Murdoch University.
We welcome contributions of HERDC-eligible research publications (i.e. journal articles, conference papers and book chapters) from current staff and students of Murdoch University and its associated bodies.
To make one of your research publications publically available in the repository, one of the following conditions must apply:
- you have retained copyright in the work, and allow us to include it (note: we assume that you are acting with the consent of any co-authors in making the work publically available); or
- if copyright ownership has been assigned to the publisher of a work:
- the publication agreement/contract authorises deposit of the work in an institutional repository; or
- the publisher has a policy permitting deposit of the work in an institutional repository; or
- subsequent permission to make the work available in the repository has been given by the publisher.
How do I deposit my research publications?
- Read and sign the Repository Deposit Agreement on the next page and return it to the Repository team. This is a one-off agreement that asks for the right to store your works and make them publically available.
- Send an electronic copy of the work(s) to firstname.lastname@example.org (see below for which version to send)
Repository staff will then:
- check the policy of the publisher to determine if deposit of material into an institutional repository is allowed;
- request permission to deposit the work from the publisher if no policy or agreement terms exist;
- create a record in the repository so that your work can be found;
- convert any MS word files to PDF format (if required and appropriate);
- advise you if the full-text is not able to be made publically available, or if any other conditions apply.
Important note - send us the 'accepted manuscript' not the publisher formatted PDF
While publishers will generally not allow the deposit of a publisher formatted PDF file into an institutional repository, the majority will allow you to deposit your own final version (also known as the 'accepted manuscript')
The 'accepted manuscript' is the final document that you create - as accepted for publication and incorporating any changes following refereeing and editing - but without any of the publishers' formatting, pagination, layout etc.
When contributing content to the Murdoch Research Repository we ask that you initially provide us with the 'accepted manuscript' version and not the publisher formatted PDF as we are more likely to be able to make this version publically available. We will inform you if the publisher formatted PDF version can be deposited in the repository.
Repository Deposit Agreement
This form is for Murdoch researchers wishing to deposit research publications (journal articles, conference papers and book chapters) into the Murdoch Research Repository.
The form only needs to be completed once. You will be notified by Repository staff if there are any extra requirements for a particular work.
By depositing your work, and any future work you might submit, you agree to be bound by the terms of this Deposit Agreement.
- I give Murdoch University the right to store my research publications and make them permanently available online to the public for free.
- I understand that there is no transfer of copyright ownership when a deposit is made to the Repository.
- I understand that publisher agreements may include provisions assigning my copyright to the publisher which could restrict making the work publically available in the repository. I understand that Repository staff will ascertain and abide by current publisher policies regarding institutional repositories prior to making the full-text of such material publicly accessible.
- I warrant that all third party copyright material has been clearly identified and acknowledged within the text or content of my works and any necessary copyright clearance to use the material has been obtained.
- If a work is based upon material that has been sponsored or supported by an agency or organisation other than Murdoch University, then I represent that I have fulfilled any obligations required by such contract or agreement.
- I warrant that the content of my works are not defamatory and do not contain personal information about another person.
- I understand that Murdoch University reserves the right to remove content from the Repository at any time for any reason.